Description:

Administrative Assistant – Balmoral Capital

Company

Balmoral Capital is a boutique capital advisory firm servicing real estate developers and investors. Balmoral Capital’s mandate lies in utilizing our deep-rooted industry connections, astute underwriting capabilities, and innovative deal structuring to arrange optimal financing structures. We operate across a diverse range of major asset classes including multi-residential, industrial, retail, and office, and specialize in various types of financing such as term, bridge, land, construction, CMHC insured, and mezzanine financing.

Balmoral takes pride in providing a distinctive value proposition that goes above and beyond the role of a traditional brokerage or capital advisory firm. Our client-centric approach is the cornerstone of our business – we are dedicated to upholding the highest standards of excellence and integrity while fiercely advocating for the best interests of our clients. At Balmoral Capital, every client is a priority, and our commitment to their success is unwavering.

Role

As a key member of the operations team, the Administrative Assistant supports the Partners and transaction team while ensuring the seamless execution of day-to-day office activities. This role enables the firm to focus on growth and delivering exceptional, bespoke client experiences.

The ideal candidate is organized, detail-oriented, and proactive – able to manage multiple priorities in a fast-paced environment with professionalism and precision. They bring strong communication skills, sound judgment, and a solutions-oriented mindset, anticipating needs and navigating challenges with confidence .

Core Responsibilities

• Provide high-level administrative support with exceptional attention to detail, professionalism, and service quality.
• Manage calendars, travel arrangements, expense tracking, and internal document organization.
• Maintain a polished and efficient office environment, ensuring operations run smoothly at all times.
• Develop an understanding of Partners’ preferences and priorities to effectively anticipate needs and manage scheduling.
• Monitor and update Partners’ calendars in real time, ensuring all meetings, deadlines, and commitments are prepared for and accurately reflected.
• Anticipate requirements and proactively enhance systems, workflows, and overall office efficiency.
• Support meetings by preparing agendas, taking minutes, and ensuring all materials are distributed and followed up on.
• Coordinate and track deliverables from internal and external contributors to ensure timely completion.
• Build and maintain strong relationships with colleagues, vendors, and clients, reflecting Balmoral’s standard of excellence.
• Provide front desk coverage and greet clients with professionalism and warmth.
• Oversee adherence to internal policies and assist with employee onboarding and orientation.
• Support compliance through regular audits and accuracy checks.
• Assist with office budgeting, reporting, and expense management.
• Lead and support special projects, events, and company initiatives.
• Manage office and kitchen inventory, including vendor coordination and maintenance of office equipment.
• Handle occasional off-site tasks or errands as required to support daily operations.
• Communicate clearly and professionally with clients, colleagues, and partners.
• Provide general team support and ensure seamless day-to-day operations. Contribute to a variety of special projects, reports, and operational support functions as necessitated.