Administrative Assistant

  • Full Time
  • Toronto
  • Salary: $40,000
  • Job Hours: 9:00 am - 5:00 pm

Website BeitHalochem Beit Halochem Canada, Aid to Disabled Veterans of Israel

Committed to enhancing the lives of Israel's disabled veterans.


Beit Halochem Canada, Aid to Disabled Veterans of Israel is seeking an energetic, personable Administrative Assistant.


Our new colleague will be responsible for:

  • Maintaining the organization’s highly active tribute card program, including taking donors’ information to prepare and distribute the cards
  • Being the primary point person for incoming telephone calls and voicemails, directing each accordingly and/or providing information in a timely manner
  • Overseeing several aspects of the organization’s key fundraising initiatives – including assisting with program book ad sales, event itineraries, venue and/or travel reservations, and interacting with fundraising portals
  • Responsibly monitoring the organization’s general inbox, directing emails accordingly, and/or providing information as requested
  • Coordinating incoming and outgoing mail, couriers, and/or deliveries
  • Exercising discretion and confidentiality while handling correspondence and information
  • Maintaining organized printed and electronic files
  • General office tasks including maintaining office supplies, printing, and photocopying
  • Ensuring accounts payable are paid accurately and on time
Additional Comments:

Our new colleague will:

  • Have exceptional written and oral communication skills
  • Possess great administrative skills with expert attention to detail
  • Proficient in using Microsoft Office, Excel, and Google Apps, including Google Drive and Google Forms
  • Be a flexible collaborative team player while also taking initiative to work independently
  • Have excellent time management skills, able to meet deadlines on multiple, concurrent projects
  • Will augment the efforts of a small but incredibly dedicated staff
  • Have a minimum five (5) years’ work experience as an Administrative Assistant or similar role
  • Have an appreciation for Israel and the men and women injured while protecting the country
  • Be fully vaccinated as per Canada’s current COVID-19 policies

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