Office Administrator

  • Full Time
  • Toronto

Plaza Capital


Job Description – Office Administrator

About the company:

Plaza Capital is a boutique merchant banking & advisory firm. At Plaza, we leverage our capital markets expertise to deploy principal capital and serve as a hands-on advisor to public & soon-to-be public companies. When making investments, we do not simply look for the right deals but, more importantly, focus on finding the right partners and intend to establish long-term mutually rewarding relationships. We believe that, together, good people can do great things and understand that valuable opportunities emerge with the right relationships in place.

The opportunity:

Our team is growing! We are looking to hire an experienced, reliable, and task-oriented office administrator. The office administrator will be responsible for financial, administrative, and clerical services in order to ensure effective, efficient and accurate financial and administrative operations.


In your role as the Office Administrator, key responsibilities will include:

  • Preparing weekly internal and external reporting documents for team members and industry partners
  • Recording and monitoring all investment activity, ensuring all upcoming material events and catalysts are communicated in a timely manner
  • Proactively tracking and overseeing all A/R, A/P, and capital calls
  • Maintaining an organized filing system of paper and electronic documents
  • Preparing and reviewing forms, applications and paperwork with accuracy and completeness
  • Managing information and project task flow in a timely and accurate manner
  • Scheduling meetings, appointments and coordinating conference registrations
  • Coordinating executive communications, including taking calls, responding to emails, and interfacing with external parties
  • Additional administrative duties, as necessary
  • 3 – 5 years of office management, administrative assistant, or executive assistant experience
  • Previous experience working for a company in the financial services industry is an asset
  • Advanced Microsoft Office and Adobe skills, with an ability to become familiar with firm-specific programs and software
  • Ability to work independently with minimum supervision and as part of a larger team as well
  • Detail oriented individual with strong organizational skills
  • Effective communication and interpersonal skills
  • A proactive approach to problem-solving with strong decision-making skills
  • Time management skills with the ability to meet tight deadlines
  • Experience in a fast paced, results driven environment
Additional Comments:

  • The position is for immediate hire and will be based out of Toronto.
  • Please email your resume to [email protected] with the title “Office Administrator Opening.”

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