Office Manager

  • Full Time
  • Anywhere

Chai Lifeline

Description:

Office Manager

We are looking for a pleasant, trustworthy and organized office manager.  You are a people person and thrive on meeting and helping others. People describe you as a dependable, professional, meticulous and positive person. You will  be reporting  to the Director of operations and helping with every department at Chai, from Fundraising to Case Management, to Human Resources.  You’ll receive a generous salary and vacation package and comprehensive benefits.

Responsibilities:

Reception

  • Provide a high level of administrative support by answering and directing in-coming calls, overseeing mail, housekeeping, shared office space and maintaining office supplies
  • Greet all visitors to the office
  • Prepare all outgoing mailings
  • Provide coordination and logistical support with regards to Fundraising and Family programs: RSVP tracking, ticket coordination for events, flight arrangements, meal arrangements and processing
  • Work with the Volunteer Gifts Manager in the maintenance of the drop-in, family room and the basement storage facility space ensuring cleanliness and appropriate toys are available for those who are visiting with us
  • Write and send out thank you cards to fund raisers and community awareness champions
  • Coordinate the design and distribution of Hair Donation Certificates and Small Fundraiser certificates of accomplishment

Human Resources

  • Coordinate and set up in person and or virtual interviews.
  • Onboarding and offboarding
  • Assist in performance management scheduling

Accounting Support

  • Bookkeeping: Processing donations, credit card filing and tracking, bank statement filing, cheque management, reimbursements
  • Ensure high level support in Admire – Importing donations and issuing tax receipts as necessary,
  • Complete deposits into QuickBooks for all cheques and cash received
  • Run Admire and QuickBooks reports and export into Excel/PDF as required

Program and Event Logistics

  • Provide high level assistance in the planning and organization of identified events and provide day of support at the discretion of the Director of Operations
Qualificatons:

Skills and Qualifications

  • 2+ years of office management experience
  • Strong time-management and people skills, flexibility, and multitasking ability
  • Advanced computer skills and experience with online platforms
  • Proficiency Microsoft Office, with aptitude to learn new software and systems

Qualifications

  • Previous success in office management
  • Engaging personality and optimistic outlook
  • Experience developing internal systems
  • Ability to handle confidential information
  • Self-motivated, well-spoken communicator, passionate about our missionPersonal Attributes, Skills and Qualifications:

    Self-motivated and passionate about our mission
    Engaging personality and optimistic outlook
    Ability to handle confidential information
    Strong time-management skills, are flexible and a master multi-tasker
    2+ years of office management experience
    Advanced computer skills and experience with online platforms
    Proficiency Microsoft Office, with aptitude to learn new software and systems

Additional Comments:

- Interested applicants should send resumes to [email protected].

  • Please note, only applicants selected for an interview will be contacted.

To apply for this job email your details to escherer@chailifeline.org


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