Description:

Posting 2:

Operations & Event Coordinator Job Description

Position Overview

This part-time role encompasses a blend of administrative support and event coordination to ensure smooth daily operations and memorable, well-executed programs. The coordinator will be working closely with the Executive Director, Director of Operations, Spiritual Leaders, and Volunteers. The coordinator will handle both operational tasks and assist with planning programs, lifecycle events, and holiday celebrations.

Responsibilities & Duties

1. Daily Operations & Program / Event Support

– Assist with the coordination of daily shul operations, including tribute card preparation, bulletin updates, and managing member communications.

– Provide support for lifecycle events, including room setup, catering, audiovisual needs, and managing RSVPs, ticket sales, and event registrations.

– Maintain and update the synagogue’s membership database and organize member contact information.

– Supervise event staff and volunteers, ensuring tasks are completed efficiently and effectively.

2. Event Planning and Execution

– Assist with coordination of logistical aspects for daily programs, lifecycle events, special events, and holiday celebrations, ensuring everything runs smoothly.

– Assist with the planning of high holidays and celebrations.

3. Marketing and Communications

– Assist with maintaining and updating the TVS website with current events, announcements, and resources.

– Assist, generate, and print the weekly Shabbat Bulletin, manage the weekly schedule, and ensure timely communication of events.

– Assist with creating and managing content for social media platforms to engage the community and promote events.

– Organize and manage the lobby bulletin board, tables, and flyer stands to keep communications current.

In addition to the specific duties outlined, we are looking for someone who embodies the following qualities:

• Team Player: Someone who works collaboratively and supports others to achieve shared goals.
• Interpersonal Skills: The ability to build positive relationships and navigate diverse personalities with professionalism and empathy.
• Problem-Solving Abilities: A proactive approach to identifying challenges and implementing practical, effective solutions.
• Mission-Driven: A commitment to our values and goals, ensuring alignment with the organization’s purpose.
• Organizational Skills: The capacity to manage multiple responsibilities and priorities effectively.
• Adaptability: A flexible mindset to thrive in dynamic and evolving situations.

Key skills for success in this role include:

• Effective communication.
• Strong time management.
• Problem-solving capabilities.