School Office Manager

Kayla’s Children Centre

Description:

Title: School Office Manager

Location: Kayla’s Children Centre

 

Experience: 5+ years of experience in a school or clinical setting

Kayla’s Children Centre (KCC) is a multi-disciplinary organization dedicated to providing high-quality educational, therapeutic, and recreational programs for infants, children, and teens with special needs. Our mission extends beyond the classroom, offering essential support and respite to families.

We are seeking an experienced and highly organized School Office Manager to join our team. This role is pivotal in ensuring the smooth and efficient operation of our school while directly supporting the leadership team, teachers, clinical staff, and parents. If you are passionate about working in a collaborative, mission-driven environment where you can make a tangible difference, we would love to hear from you!

 

Key Responsibilities:

  • Oversee the daily operations of the school office, including parent-teacher communication, scheduling, and administrative coordination
  • Plan and execute school-wide events, including assemblies, parent engagement initiatives, and special programs
  • Manage student enrollment, registration, and intake processes
  • Organize and maintain student records, IEP documentation, and attendance tracking
  • Arrange for substitute staff as needed
  • Assist in staff recruitment, screening, and onboarding
  • Maintain and oversee the school’s CRM system to ensure seamless record-keeping and reporting
  • Work collaboratively with teachers, administrators, and clinical staff to enhance school operations
Qualificatons:
  • Proven ability to manage multiple administrative tasks efficiently and effectively
  • High proficiency in computer applications, including MS Office Suite and database management
  • Excellent written and verbal communication skills
  • A compassionate and supportive approach when working with families and students
  • Prior experience in a school or clinical setting is a strong asset
  • Strong organizational skills with keen attention to detail
  • A proactive mindset with the ability to problem-solve and take initiative
  • Bachelor’s degree preferred
Additional Comments:

  • This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment and is eager to contribute to a meaningful cause.
  • Salary: $55,000 - $70,000 per year
  • To apply, please send an updated resume to [email protected]

To apply for this job email your details to shira@kaylas.org

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