School Secretary

  • Full Time
  • Anywhere

Position Description –School Secretary


REPORTS TO: Head of School



  • Assistance with day-to-day school operations in the front office



Administrative Responsibilities:

  • Serve as the front-line office staff for parents, students and staff
  • Maintain attendance records, provide late slips in morning to students
  • Answer phones and respond to emails
  • Assist with of preparation staff newsletter
  • Arrange coverage including supply teachers daily
  • Manage field trip forms and arrange transportation
  • Document and track all supply coverage, submit for approval and payroll
  • Compose, prepare and draft school correspondence including class placements
  • Format and distribute minutes from monthly staff meetings
  • Assist managing lists and correspondence for co-curricular and sport teams
  • Liaise with school custodian as required for daily maintenance (planned and unplanned)
  • Maintain inventory of school supplies and reorder as required
  • Liaise with the synagogue regarding school events, ceremonies and programs
  • Ensure substitute teachers are oriented and informed about their responsibilities
  • Act as liaison with parents re: ill or injured children, provide first aid, contact parents if required and complete accident report if required


  • Prepare and review teacher timetables and duty schedules and keep updated as required
  • Document all school, grade and teacher timetables for the school year
  • Communicate with teachers for any important information regarding students or scheduling
  • Create OSRs for new students at start of year and cull OSRs for exiting students
  • Keep track of OSRs sent to other schools
  • Maintain an accurate and up to date student locker system
  • Organize lice checks and immunization days
  • Keep pickup authorization forms on file
  • Keep consent forms on file
  • Ensure students missing lunches and snacks are fed
  • Keep anaphylactic sheets in a folder, ensure students on list have current Epi-Pens
  • First Aid training
  • Excel, Word skills – intermediate to advanced
  • Ability to work independently as well as in a team environment
  • Ability to delegate to staff as required and independently manage the office at times
  • High level of proficiency in problem solving and decision making
  • Ability to operate and maintain all office equipment
  • Strong computer skills
  • Strong interpersonal and public relation skills
  • Ability to meet, respond and communicate effectively and tactfully with all levels of school personnel, students and parents
Additional Comments:

If interested, please email resumes to[email protected] and/or [email protected]

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