Description:

Position Description –School Secretary

REPORTS TO: Head of School

RESPONSIBILITY

• Assistance with day-to-day school operations in the front office

SPECIFIC RESPONSIBILITIES

Administrative Responsibilities:

• Serve as the front-line office staff for parents, students and staff
• Maintain attendance records, provide late slips in morning to students
• Answer phones and respond to emails
• Assist with of preparation staff newsletter
• Arrange coverage including supply teachers daily
• Manage field trip forms and arrange transportation
• Document and track all supply coverage, submit for approval and payroll
• Compose, prepare and draft school correspondence including class placements
• Format and distribute minutes from monthly staff meetings
• Assist managing lists and correspondence for co-curricular and sport teams
• Liaise with school custodian as required for daily maintenance (planned and unplanned)
• Maintain inventory of school supplies and reorder as required
• Liaise with the synagogue regarding school events, ceremonies and programs
• Ensure substitute teachers are oriented and informed about their responsibilities
• Act as liaison with parents re: ill or injured children, provide first aid, contact parents if required and complete accident report if required

Miscellaneous:

• Prepare and review teacher timetables and duty schedules and keep updated as required
• Document all school, grade and teacher timetables for the school year
• Communicate with teachers for any important information regarding students or scheduling
• Create OSRs for new students at start of year and cull OSRs for exiting students
• Keep track of OSRs sent to other schools
• Maintain an accurate and up to date student locker system
• Organize lice checks and immunization days
• Keep pickup authorization forms on file
• Keep consent forms on file
• Ensure students missing lunches and snacks are fed
• Keep anaphylactic sheets in a folder, ensure students on list have current Epi-Pens