Administrative Assistant
Renewal Canada
Description:
Administrative Assistant – PT
Job Title: Administrative Assistant – Part Time position
Renewal Canada is looking for a motivated and detail oriented Administrative Assistant to join our team! The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to supporting our office operations. This role is essential in ensuring smooth administrative processes and providing exceptional customer service. This role reports to the Executive Director.
Responsibilities:
• Provide administrative support by managing schedules, coordinating meetings, and preparing necessary materials.
• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
• Utilize Microsoft Office 365 for document creation, spreadsheets, presentations and virtual collaborations.
• Proofread documents for accuracy and clarity before distribution.
• Act as first point of contact by addressing inquiries and resolving issues in a timely manner.
• Collaborate on a quarterly donor newsletter with updates, inspiring stories, and community news
• Collaborate with the Renewal Canada team on storytelling campaigns that spotlight donors and their life-saving impact
• Ensure follow-up with donors and sponsors with thank you letters to share the impact of their contributions.
• Support and coordinate donor appreciation events to celebrate our heroes
• Track donor milestones (transplant anniversaries, birthdays) and arrange small gestures of appreciation
• Maintain confidentiality of sensitive information in compliance with company policies.
• Other related duties as assigned
Qualificatons:
● Proficient in Microsoft Office Suite, including strong Excel skills and the ability to execute mail merges and email merges
● Exceptional organizational skills with a sharp eye for detail and accuracy
● Experience with storytelling and creating social media content is a must
● Graphic Design experience in Canva is an asset
● Strong interpersonal and communication skills, with the ability to build relationships with donors, sponsors, and volunteers
● Ability to attend events outside of standard business hours – in the evenings and weekends
● Ability to work independently, with a demonstrated ability to take initiative and be self-motivated
● Vehicle required for pickups and deliveries to and from events
● Occasional travel may be required for events or meetings.
● Prior experience working in a Jewish organization is an asset
To apply for this job please visit renewal.org .
Additional Comments:
Application Process: Please email your resume and cover letter to [email protected] and note Administrative Assistant in the subject heading of your email. Please note this is a part-time position.