Administrative Legal Assistant / Paralegal

  • Full Time
  • Remote

Immigration.ca

Description:

Administrative Legal Assistant / Paralegal

Immigration.ca / Law Offices of Colin R. Singer Full-Time · Fully Remote · Canadian Immigration Law

 

About the role

Immigration.ca is at the cutting edge of Canadian immigration law. We move quickly, run a tight ship, and we’re looking for an experienced Administrative Legal Assistant / Paralegal to help us keep it that way.

This is a hands-on, fully remote contract role at the center of how the firm runs. You’ll work across several systems and several files at once, serving as a key point of contact for clients and a connective link between consultants, legal staff, and firm leadership. If you’re organized, tech-comfortable, and good at juggling competing priorities, you’ll fit right in.

 

What you’ll do

Client communication & inbox management

  • Monitor and manage shared firm inboxes — responding to inquiries, routing messages, and flagging anything urgent
  • Check and return office voicemails, following up as needed
  • Stay in touch with clients through our firm’s centric technology client portal, answering questions and following up on missing documents

IRCC portal & file management

  • Track IRCC notifications arriving in our inboxes and confirm status updates in the IRCC portal
  • Notify clients of communication and updates from IRCC
  • File government correspondence in client Google Drive folders
  • Keep Monday.com project boards current and loop in the legal team on each file

New client onboarding

  • Add new clients to Monday.com and set up their Google Drive folder structure
  • Save signed contracts and send welcome emails outlining next steps
  • Build new client profiles in Visto, including applicant and family details

File review & consultant coordination

  • Review uploaded client documents for completeness and request outstanding core documents
  • Coordinate file readiness with senior staff and hand off approved files to the legal team
What you’ll get
  • Compensation: To be determined, based on experience
  • A collaborative team of 15+ lawyers and consultants and core management that actually has your back
  • Exposure to a wide variety of immigration files and legal processes with a noted leading online entity in the industry  — great ground for growing your career
  • A fully remote setup, so you can work from wherever you do your best thinking
Qualificatons:

You’ll thrive here if you have

  • 5- years minimum in a Canada based legal, immigration, or administrative support role
  • Impeccible written and verbal English communication skills
  • Confidence working in Google Workspace (Gmail, Google Drive, Google Calendar)
  • Experience with — or a knack for quickly picking up — case and project management tools like Monday.com and Visto as well as our in-house technology products
  • Experience with devising AI prompts for Claude, Perplexity, Gemini or ChatGPT
  • A talent for staying organized when several priorities compete for your attention
  • A genuine eye for detail, precision and a commitment to getting things right – the first time

Nice to have

  • Familiarity with Canadian immigration processes and IRCC procedures
  • Experience insi
Additional Comments:

How to apply
  • Send your resume and a short cover letter telling us a bit about your relevant experience to [email protected]. Please use the subject line: Legal Assistant / Paralegal Application.
  • ESSENTIAL: In addition to your resume and cover letter, please submit a short video (no more than 3 minutes) answering three of the following five questions. Please upload the video to Google Drive and include a shared link with view-only access in your cover letter.
  Video Submission Questions (Choose three):
  1. Describe a time you had to communicate a complex legal update or a request for missing documents to a client. How did you ensure the client understood the information and what steps did you take to manage their expectations?
  2. Discuss your experience with learning new technology and how you ensure you utilize these tools efficiently in your daily work.
  3. Why are you interested in Canadian immigration law specifically, and how do your previous administrative or legal support roles prepare you for this fully remote position?
  4. Imagine a consultant asks you to review a client's uploaded documents. You notice a key document is missing. Explain the step-by-step process you would follow, from identifying the missing item to coordinating with the client and senior staff.
We read every application and appreciate the time it takes to apply. Only candidates selected for an interview will be contacted directly.

To apply for this job please visit immigration.ca.