Description:

Position: Leasing & Property Administrator

Reports to: Director of Operations

Location: Toronto, ON (In Office/On Site)

About Cedarmount Capital

Cedarmount Capital is growing! We’re a boutique, owner-operated property management company with traditional values, hands-on service, and a strong team culture, servicing several properties across the GTA. We’re looking for a Leasing & Property Administrator to play a supporting role across our Leasing, Operations, and Finance teams, helping keep the day-to-day running smoothly.

We’re looking for someone with strong communication skills, sharp attention to detail, and comfort balancing day-to-day priorities. Experience in property management or a related field is an asset, along with familiarity with Yardi, Google Workspace, and Ontario’s Residential Tenancies Act. If you want to be part of a close-knit team where your contributions are noticed, we’d love to hear from you.

Position Summary

The Leasing & Property Administrator supports the Leasing, Operations, and Finance teams with day-to-day leasing and administrative work. This includes marketing, move-in and move-out coordination, tenant notices, rent follow-up, and lease renewals. This role helps residents have a smooth experience while keeping records accurate and up to date.

Key Responsibilities

Leasing Operations

• Supports the Leasing Manager with day-to-day leasing activities across the portfolio, including postings, showings, and lease document collection and validation
• Coordinates move-in and move-out inspections, including tenant orientations
• Set up new tenancies in Yardi and maintain accurate tenant status as leases progress from upcoming to current, notice, and past tenancy
• Gather resident feedback and encourage residents to post online reviews

Availability & Market Reporting

• Track and report on unit availabilities and lead traffic
• Conduct site visits to competing properties to gather pricing, amenity, and availability data in preparation for market surveys
• Prepare market reports on recently leased units and current availability, including comparison to competing properties
• Prepare and present market survey findings to the Director of Operations & Leasing Manager

Property Administration

• Prepare, draft, and distribute tenant notices and correspondence related to building operations, policy updates, and other communications
• Create and process lease renewal and increase notices (N1, N2, etc.) in accordance with applicable timelines and legislation (RTA)
• Issue rent reminders and follow up with tenants in arrears, escalating to N4 notice processing and liaising with Legal for Landlord & Tenant Board filings as required
• Assist the Finance department with accounts receivable functions, including monitoring outstanding tenant balances
• Provide general office administrative support, including filing, correspondence, and document management

Working Conditions

• Primarily office-based, with regular on-site presence required for showings, inspections, and resident interactions
• Some local travel required to visit properties and competing sites
• Standard business hours, with evenings and weekends as needed to accommodate showings and leasing activity, and flexibility to meet leasing requirements