Description:

Position: Shul Administrator
Organization: Mid-sized Orthodox Shul in Thornhill
Start Date: July 13, 2026
Schedule: Full-time, Monday–Thursday 9:00 AM–4:00 PM, Friday office hours will be adjusted seasonally based on Shabbat times

About the Role

We are seeking a warm, highly organized, and proactive Shul Administrator to support the day-to-day operations of our vibrant synagogue community.

The ideal candidate is a self-starter with excellent written and verbal communication skills, strong administrative and project-management abilities, and the capacity to manage multiple priorities with professionalism and a calm demeanor. A commitment to the mission and values of the Shul is essential.

Key Responsibilities

• Serve as a primary point of contact for congregants and community members by phone, email, and in person
• Coordinate the weekly Kiddush program, serving as the primary liaison between congregants/sponsors and the caterer
• Welcome visitors and answer the main phone line
• Prepare and distribute the weekly synagogue bulletin
• Maintain the synagogue calendar and update website as needed
• Assist the Rabbi with correspondence, letters, memos, and select publications
• Create and coordinate internal publicity and communications
• Prepare online registration forms for synagogue events
• Maintain congregant database (ShulCloud)
• Process donations and related administrative records
• Coordinate monthly yahrzeit mailings
• Maintain mishaberach and yahrzeit/kaddish lists in coordination with the Gabbai
• Send bereavement and Mazel Tov cards
• Manage office administration including inventory, supplies, food orders, printing/copying, and office equipment
• Assist with room scheduling and communicate event setup needs to custodial staff (tables, chairs, supplies, food, and technology)
• Assist and manage High Holy Day ticketing and related logistics
• Assist with planning and executing synagogue events and programs including:
  • Shabbat Dinners
  • Congregational Receptions
  • Virtual and in-person membership events
• Perform occasional local errands as needed
• Attend events in person when required
• Perform other related duties as assigned by the Shul Board

Schedule Requirements

This is a full-time position:

• Monday–Thursday: 9:00 AM–4:00 PM
• Friday:  hours will be adjusted seasonally based on Shabbat times

Some flexibility for occasional evenings and weekends is required to support synagogue programs and events.

We are looking for someone who enjoys community work, thrives in a dynamic environment, and is excited to help support and strengthen the life of our Shul community.

Salary

Competitive and commensurate with experience